Office 2016 key Archives

Office 2016 key Archives

office 2016 key Archives

office 2016 key Archives

Using Outlook 2016's Archive feature

After Office 2016 16.0.6741.2014 (or higher) is installed, users will see an Archive button on the home ribbon, next to Delete. Not to be confused with the old Archive function, which is now called Clean Up Old Items, or AutoArchive, this Archive button is an extension of the Archive button in and Outlook on the web, moving selected messages into a single folder. If you use Archive in Outlook for iOS or Android, Outlook will automatically use the same folder. Archive works with POP3 and IMAP accounts too.

Disable Using Command ID | Disable the Backspace keyboard shortcut

Yes, Quick Steps does the same thing, but Archive has a better shortcut key: Backspace. Everyone who uses the Delete key to file their mail can now use the Backspace key to file and Delete to delete the junk they don't need to keep.

Using it is simple: select a message, click the Archive button to move the message to the designated folder. Keyboarders will use the Backspace key to move to the archive folder.


You can disable the Archive function using this registry key.

HKEY_CURRENT_USER\Software\Microsoft\Office\16.0\Outlook\Options DWORD: DisableOneClickArchive Value: 1

A ready-to-use registry file is available for download: DisableOneClickArchive


Can you remove the button by adding the command ID to the registry? No. You can disable the button (command id is 26308) by adding it to the disabledcmdbaritemslist key, but unfortunately, it doesn't remove the button from the ribbon. The button is grayed out but visible.

HKEY_CURRENT_USER\Software\Policies\Microsoft\office\16.0\outlook\disabledcmdbaritemslist REG_SZ:TCID1 Value: 26308

Warning! If you have other commands disabled using policy, do not use this registry key. It will replace the command disabled in TCID1. Edit the registry yourself, incrementing TCID to the next available number.


I'm apparently one of the few people who like the new Archive button, everyone else wants to remove it from the ribbon. Because it's in a default group you can't remove just the Archive button, but you can remove the Delete group and create a new group containing all of the commands, minus the Archive button.

  1. Open the Customize Ribbon dialog in File, Options
  2. On the right side, select the Delete Group in Main tabs, Home (Mail)
  3. Click New Group to add a new group just below the Delete group then rename it.
  4. Remove the default Delete group.
  5. On the left side, in Choose commands from, select Main tabs, then Home (Mail)
  6. Expand Delete group and select Ignore; Click Add
  7. Repeat for each command you want in the group

You'll also need to remove the Delete group from the Message ribbon and create a new group minus Archive.

To disable Backspace keyboard shortcut, you need to use group policy or add the policy key to the registry.

Note that this will disable the backspace key everywhere in Outlook, however, it will work when you are actively typing. To enable backspace any Outlook item, simply type a character or space at the end of the text you want to delete to turn Backspace on temporarily. Or use Shift+Backspace (or Ctrl+Backspace to delete whole words).

HKEY_CURRENT_USER\Software\Policies\Microsoft\office\16.0\outlook\disabledshortcutkeyslist REG_SZ: KeyMod1 Value: 08,

Note: if you have other keyboard shortcuts disabled, the number in KeyMod needs to be the next available.

Warning! If you have other keyboard shortcuts disabled using policy, do not use this registry key. It will replace the value used for KeyMod1.

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, office 2016 key Archives

How to Resolve Microsoft Office 365 Activation Hassles

Microsoft’s most direct shot at the MacBook yet

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The one Surface product that fans have been clamoring over for years, a straight up Surface Laptop, is finally here. But, in taking design cues from both the Surface Pro and Surface Book lines, Microsoft has set lofty expectations for its first dedicated laptop device.

Priced at $999 (about £770, AU$1,330), the Surface Laptop clearly aims to chip at the MacBook and MacBook Air models that dominate college campuses practically worldwide. In fact, Microsoft claims that its cheaper (and larger) Surface Laptop can last far longer on a charge than Apple’s 12-inch MacBook: 14.5 hours.

However, every Surface Laptop shipped will come with Windows 10 S installed, Microsoft’s new version of Windows 10 that only accepts app installs downloaded from the Windows Store.

With the ability to switch from Windows 10 S to the 100% open Windows 10 Pro for $49 if you miss the chance in 2017 for free, should you need an app outside of the Windows Store that badly (spoiler: you probably will).

Regardless, at that price, can Microsoft garner enough interest from college students (or more likely their parents), who are often already strapped from the cost of an education?

The Surface Laptop in traditional ‘Platinum’


Clearly, part of Microsoft’s plan is to lure those folks in with an incredibly gorgeous, and potentially trendsetting, design. The 13.5-inch Surface Laptop may very well be Microsoft’s most attractive computing product yet.

And, with four colors to choose from – Burgundy, Platinum, Cobalt Blue and Graphite Gold – there’s bound to be one that appeals to you.

A full aluminum lid and base wrap the laptop in much the same way it does a Surface Book, but ditches the aluminum in the keyboard deck for a Alcantara fabric that surrounds every plastic key and meets with the aluminum base in a seemingly airtight seal.

The fabric, according to Microsoft, is imported from Italy and laser cut to fit every Surface Laptop. Now, while many of the design elements are the same, the 13.5-inch (2,256 x 1,504) PixelSense touch display, the smooth glass-coated Precision touchpad, the chrome logo centered on the aluminum lid, we’re told that very few parts from previous parts are found within the Surface Laptop.

That much is obvious in the nature of the felt used for this keyboard deck compared against that which the Type Covers from Microsoft utilize. It’s smoother and more plush than those Type Covers, and we’re told it’s spill resistant.

The Surface Laptop’s keyboard deck is awfully comfortable

Plus, the additional height afforded by this traditional laptop design allowed Microsoft to equip the keyboard with 1.5mm of travel, and the difference in typing between that and the Surface Pro 4 is night and day. Finally, Microsoft devised a speaker system beneath the keyboard that radiates sound through the spaces between the keys and the keyboard deck.

The result isn’t much better audio than you’d find in a MacBook Air, perhaps a bit fuller, but at least it’s consistently in an uninterrupted position. Naturally, the audio gets a bit muffled when typing, but since the sound radiates throughout the laptop base, there isn’t a major loss in audio detail.

That leaves the side of the laptop base to house Microsoft’s proprietary power and docking port found on other Surface devices, as well as a USB 3.0 and Mini DisplayPort, not to mention an audio jack. If you’re already asking, “where’s the USB-C,” we’ve already been there.

Microsoft tells us that it intends for its own port to handle concerns of connectivity expansion via the Surface Connect port and its Surface Dock, while refraining from alienating customers that have yet to completely update to USB-C.

A fine explanation, but that doesn’t tell us why USB 3.0 and not USB 3.1 at least, as you’re missing out on some major data transfer speed improvements there.

Those strange strips of plastic on the base? They’re Wi-Fi antennae

Performance and battery life

Microsoft can pack the Surface Laptop with the latest Intel Core i5 or Core i7 processors (Kaby Lake), up to 512GB of PCIe solid-state storage (SSD) and as much as 16GB of RAM.

That’s a mighty powerful laptop on paper, likely stronger than either the MacBook Air or 12-inch MacBook, while rising above even the latest 13-inch MacBook Pro that still utilizes Skylake processors.

(The $999 model comes packing a 128GB SSD and 4GB of RAM with the Intel Core i5.)

As for how Microsoft fit that kind of power a laptop just 0.57 inches (14.48mm) thin, a brand new, proprietary vapor chamber cooling system helps a whole lot. The system changes the physical state of the heat as it’s taken in through the center of a fan vent in the rear of the laptop base and spits it out of the sides of that same vent.

While we obviously weren’t able to stress-test the Surface Laptop, we were able to test out how it feels to use. For starters, at just 2.76 pounds (1.25kg), this thing is super light, which is all the more impressive considering it’s a 13.5-inch, Gorilla Glass 3 touchscreen you’re looking at.

Note the Surface Connect dock port – Microsoft’s answer to USB-C

Microsoft chalks this up to, in part, the thinnest LCD touch module ever used in a laptop design. This, in turn, helps the lid to lift with just one finger. However, perhaps the hinge design needs refinement.

While you can open the display with just a finger, that slightness in the hinge is felt when the screen bounces with every tap of the touchscreen. It’s the very reason we question the inclusion of touchscreens in traditional laptops to begin with. Unfortunately, it seems Microsoft hasn’t found a better solution here.

That said, typing on the keyboard is the best time we’ve had doing such on a Surface product yet, and the portability of the whole thing is right there with Apple’s best.

As for battery life, Microsoft is, again, claiming 14.5 hours on a single charge. Microsoft later clarified for us that this number was achieved via local video playback with all radios but Wi-Fi disabled.

That testing environment sounds very similar to how TechRadar tests for battery life, so we might see battery life results in a full review fall much closer to this claim. If so, then Surface Laptop will be very tough to beat in longevity and be a potentially major driver for sales.

This is the Surface Laptop in Cobalt Blue

Early verdict

The fact that the Surface Laptop ships with a limited – sorry, “streamlined” – operating system and costs more than some previous Surface systems that come with full fat Windows 10 cannot go unnoticed – regardless of the free upgrade through this year. Unless Microsoft changes its tune come 2018, folks buying one of these with holiday gift money at the turn of the year would be wise to tack 50 bucks on top of whichever configuration they choose to get Windows 10 Pro.

While this switch will be free for any Surface Laptops bought in the education sector, that won’t help the Surface Laptop’s target audience come 2018: late high school and college students.

That said, the Surface Laptop’s incredible, potentially trendsetting design cannot go unnoticed either. Frankly, this is a laptop that appears to outclass the MacBook Air and 12-inch MacBook – and possibly even the 13-inch MacBook Pro – for hundreds less.

Save for a questionable platform versus pricing decision, the Surface Laptop has all the makings of yet another winning piece of hardware from Microsoft.

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Posted inApple, Entertainment Technology, iOS, Laptops, Microsoft, Microsoft Office 2016, Microsoft Surface Book, News, Office 365, Quick Reference Guides, Surface Laptops, Technology, Tips & Info
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office 2016 key Archives

One click Archiving in Outlook 2016

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Microsoft has now pushing out to Office 365 subscribers a new feature for Outlook 2016 for Windows – One click Archive.

You can find it easily, it’s on the left side of the Home tab.

This feature is essentially a ‘one click’ move to a folder of your choice.  Unlike other Outlook features with the word ‘Archive’ in them, this one-click action can move the selected message/s to any folder you choose.

The first time you click on the button, you get some choices.

Create archive folder – creates a new folder called ‘Archive’ in the root of the current mailbox.

The ‘Archive’ folder doesn’t have any special properties that we can find.  It’s a normal Outlook messages folder.

Choose existing folder – select any folder in the current mailbox (you can’t choose another mailbox or message store ie PST file).  The folder doesn’t have to be called Archive.

When the Archive button is pressed the selected message/s are:

  • Marked as Read
  • Moved to the chosen ‘Archive’ folder

The Undo button (Ctrl + Z) will reverse an Archive move if you clicked in error. However, the message/s are still marked as Read after being moved back to the original folder, a little bug that should be fixed.

While One-Click Archive is intended to be used from the Inbox, it will work from any Outlook folder to move the selected messages to the nominated ‘Archive’ folder.


One Click Archive is also One Key Archive – the Backspace key will move a message to the Archive folder.

Change the Archive folder

Change the Archive folder (ie the destination folder) from File | Info | Tools.

That’s all there is to it.  Makes you wonder why it’s taken Microsoft so long to add this feature – it’s been on the customer request list for many years.


Chances are you regularly move messages to different folders – not just a single ‘Archive’ folder.

What’s been in Outlook for some time is the Move command which got better with Outlook 2007 and the ribbon.  Move is on the Home tab and includes a list of the recently used destination folders.

That’s handy for quickly moving messages to the folder you prefer.

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