Keynote Apple PC Archives

Keynote Apple PC Archives

Keynote Apple PC Archives

Keynote Apple PC Archives

How to access iCloud files from your Mac

[Editor's Note: This story was written prior to the WWDC keynote, at which Apple execs outlined some upcoming changes to the way iCloud files are displayed in OS X and iOS. But until those changes take effect next fall, the advice below will still pertain.]

iCloud serves many purposes these days. (I’d actually say it tries to do too much, but that’s another story.) One of its main functions is document storage for the iWork suite (Pages, Numbers and Keynote) and other apps.

The problem with using iCloud for document storage is that it’s a black hole: Once you save a document to iCloud, you can only access it again with the same app, or its sibling, in OS X or iOS. If you have a problem with one of those iCloud apps—it won’t launch, say, or an update broke it—you may not be able to access your files at all.

Fortunately, there are other ways to access iCloud documents on your Mac. As long as you have the Documents & Data option checked in the iCloud pane of System Preferences, iCloud copies all the documents stored in your iCloud account to your Mac, so you can work with them offline. If you ever need to access such files, there are several ways to do so.

iCloud files from the Finder

iCloud files are stored in the folder ~/Library/Mobile Documents. (The tilde symbol is a shortcut for your user folder.) Go to this folder (Finder > Go > Go to Folder), and you’ll see a number of sub-folders, one for each app. Some of these are OS X or iOS apps. If you save files with those apps, you’ll find copies of their files there. (Other apps may use such folders to hold settings for OS X or iOS apps. Because iCloud syncs everything to your Mac, you may find a number of folders that don’t contain accessible files.)

If you need to access a file, look for a folder with the name of the app that saved it. Some are obvious: For example, the folder /com~apple~Pages contains Pages documents; ./com~apple~TextEdit holds your TextEdit files. Other folders have seemingly random characters an the beginnings of their names, but app names at the end.

An easy way to see all your files in the Finder is to do a search from the Finder’s search field. When you’re in the Mobile Documents folder, just type a period in that field, and the Finder will find all documents with dots, or file extensions. (Make sure Mobile Documents is selected, rather than This Mac, in the Search bar.) Next, click the add (+) button below the search field, then choose Kind is Document; this will weed out a lot of settings files. Then delete the dot in the search field, and you’ll see all of your iCloud documents, from all of your apps, even if they don’t have extensions.

Click Save to save this search as a smart folder; you can then put it in the Finder sidebar to have one-click access to all your iCloud files.

I should also note that you can add files to iCloud by dragging them into these folders. So if you have a .txt or .rtf file you want to be available to TextEdit, just find that app’s iCloud folder in the Finder, and drag the file you want there. It will be synced via iCloud, and you can access it from any Mac, if you’re signed in with the same account. This is a bit quicker than opening the file in TextEdit and moving it (File > Move To).

iCloud file browsers

Since iCloud files are stored locally on your Mac, several third-party apps let you browse these files, in a more user-friendly manner than using the Finder.

The free Plain Cloud is a simple app that displays a list of apps for which you have items in iCloud. Click on an app name, and Plain Cloud opens a Finder window with that app’s items. It can be a bit confusing, since Plain Cloud lists all apps that store stuff in iCloud, not just those with documents that you can access. But if you’re looking for a specific app’s files, they’re just a click away.

The $7 Cloud Mate goes a step further. Its graphical interface shows you icons of your apps, and when you click on one of them in the app list, you’ll see all your files. You can also access your Photo Stream, which is stored in a different location in the Finder from iCloud data and documents. (You can also use this technique to view your Photo Stream in the Finder.)

None of these file-management methods should replace the way you usually work with documents in iCloud-enabled apps: you should still save your files the same way. But they do offer an alternative way to access your files, when you need it.

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, Keynote Apple PC Archives

Keynote for Windows PCs

Yes, you can run Apple Keynote on Windows PC computers. The keynote presentation app from Apple was originally designed for Mac OS computers from Apple, and then for the iOS mobile devices including iPhone and iPad.  Originally to share Keynote files with Windows PC users the files needed to be exported to the PowerPoint format but this is no longer required. While Keynote can continue to export files to the PowerPoint format, Windows users can now work directly within Apple Keynote if they prefer. The latest version of Keynote imports PowerPoint PPTX files and exports to the same file format if needed.

Running Keynote on Windows PC

To use Keynote while working on Windows, you need a modern web browser and an Internet connection. Running Keynote on Windows computers uses Apple’s iWork for iCloud apps, which operates in manner similar to Google Docs. The applications run on Apple’s servers, and can be accessed anywhere you have a broadband connection. As such, Keynote can be accessed by Windows users, Chrome users, and Mac users through iCloud. Keynote files can be opened from a Windows computer after they are uploaded to Keynote for iCloud. To start using Keynote on a Windows computer, create an iCloud account. After log-in to iCloud, select Keynote from the start screen and either create a new Keynote file, or upload an existing Keynote file for editing. Making certain that just about any Keynote file will be accessible, file sizes can be up to 1 GB and images of up to 10 MB in size can be inserted into a Keynote presentation. Although it operates in the cloud, the files can be both printed and shared. This online version of Keynote also includes standard text editing with more than 200 different fonts available, along with creating charts, graphs, and tables.

Apple also includes some unique capabilities that take advantage of iCloud. A view-only mode is available to share files with users for viewing but not for editing. You can also share files for editing as well, and even password protected when sharing. Through the document manager Keynote displays a list of all presentations that have been shared for either viewing or editing.

Learning Keynote

If you need to learn Keynote, whether you are working on a Mac, iOS, or Windows device, American Graphics Institute offers regularly scheduled public Keynote classes and private Keynote training. Whether you are standardizing on Keynote across a sales and marketing organization, or are learning Keynote for personal use, there are different options available.

Keynote Collaboration

As with Google Docs, collaboration is greatly improved when using the online version of Keynote on Windows PC, Mac, iOS, or Android computer. Up to 100 users can collaborate on a Keynote presentation, and all collaborators working on a presentation can be displayed, along with their cursors and edits. If 100 people are collaborating on a Keynote presentation, it may quickly become a case of too many cooks in the kitchen, and you may quickly want to limit the presentation using the password-protection options.

Keynote Collaboration is improved for those working with a global audience, as the application menus and commands are available in seven languages.

In addition to the cloud based iWork applications, dedicated versions of Keynote remain available for both MacOS and iOS computers.

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Keynote Apple PC Archives

How to Convert Mac-Specific Files To Work on Windows 10

Users switching from OS X to Windows may be wondering what files they can bring with them, and which files will need to stay behind. Fortunately, you can convert the files from Apple's own productivity suite (Pages, Numbers and Keynote) as well as export all of the contacts from your address book.

Not all Apple files can be converted to Windows files. For example DRM-protected iTunes music purchases (though the company stopped applying protection in 2007) can't be converted for use with any Windows program of your choice and will need to used with the Windows version of iTunes. Apple doesn't provide a way to export the text files from its Notes app, so you'll need to either keep using or copy and paste the notes that you want to keep. 

MORE: Windows 10: Full Review

What you can do, without spending any money or using third party software, is convert Pages documents, Numbers spreadsheets, Keynote presentations and the address book entries from the Contacts app. While you won't need a Mac to convert the iWork documents, you will need access to a Mac for your contacts, as you need access to Apple's app to modify its own contacts archives.

How to Convert Pages files for Windows 10

1. Sign into with your Apple ID.

2. Select Pages.

3. Click the Gear icon.

4. Select Upload Document.

5. Select a Pages file and then click Open.

6. Right-click the Pages file.

7. Select Download a Copy.

8. Select Word.

Your Pages file has been converted to a Microsoft Word file!

How to Convert Numbers files for Windows 10

1. Sign into with your Apple ID.

2. Select Numbers.

3. Click the Gear icon.

4. Select Upload Spreadsheet.

5. Select a Numbers file and then click Open.

6. Right-click the Numbers file.

7. Select Download a Copy.

8. Select Excel. 

Your Numbers spreadsheet has been converted to a Microsoft Excel file!

How to Convert Keynote files for Windows 10

1. Sign into with your Apple ID.

2. Select Keynote.

3. Click the Gear icon.

4. Select Upload Presentation.

5. Select a Keynote file and then click Open.

6. Right-click the Keynote file.

7. Select Download a Copy.

8. Select PowerPoint. 

Your Keynote presentation has been converted to a PowerPoint file!

How to Convert Address Book files for Windows 10

1. Open Contacts and select the contacts you want to transfer (Command + A to select all)

2. Right-click on the contacts.

3. Select Export VCard.

4. Click Save.

Your contacts have been exported to a widely supported .VCF file!

Mac to PC Guide: How to Make the Switch

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